Frequently Asked Questions

What’s included? How does implementation take? Find out below!

Document Storage

ALOE uses the Confluence repository, which is OCR enabled. An entire document can be read – including clauses, keywords, and titles. Images are not able to be read and searched, however they can be searched by title. Executed contracts are automatically added to your Confluence repository. You can add supplemental documentation to the Confluence page or the related ALOE issue to keep all your information together. In Confluence you can create Sub Pages and child pages to pull information from ALOE (similar to a folder system). We can map this for you as an automated workflow, or you can create it yourself. Tags are available as needed, however, this is more useful for reporting capabilities and is not needed for search functions with OCR. Confluence spaces have the same permissions as their corresponding ALOE boards. Only ALOE users will be able to access the Confluence repository, however, as an additional professional service we can set up a timed export to a cloud drive if there is a need for external parties to access documents, or we can provide a workflow to send requestors the form/contracts they need.

Our initial implementation allows up to 16GB of data to be stored. If the data size exceeds the limit, the server will be upgraded to ensure there is no significant impact on ALOE’s performance. Additional costs are not incurred until storage exceeds 32GB.

Yes, ALOE has an OCR capable document storage system. This allows for easy storage, retrieval, and searchability of your documents.
The document storage system supports all file formats, including: Word documents (. doc);
Web text pages (. htm or . html); Web page images (.gif and .jpg); Adobe Postcript files (. ps); Adobe Acrobat files (. pdf); Executable programs (.exe); and Multimedia files (. mp3 and others).

Yes, contracts can be migrated into the document storage system. This additional service allows for indexing and pulling basic fields like contract name, party name, effective date, expiration date, renewal date and non-renewal period. Because the process is blended with automated and manual tasks, the number of documents dictates the costs and extra timing associated with the migration.

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